1.Introduction
Innovative Informatics Pvt. Ltd. (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of users of the Prowess HR Connect mobile application (“App”).
Prowess HR Connect is an employee self-service application designed to enable employees of organizations using Prowess HRMS to access authorized human resource information and services through Android and iOS devices.
This Privacy Policy explains what information we collect, how we use and protect it, when it may be shared, and the choices available to users.
By using the App, you acknowledge that you have read this Privacy Policy.
2.Information We Collect
Depending on the features enabled by your employer, the App may collect or process the following categories of information.
2.1 Employee Information
- Employee name, employee ID, department, designation, and employment details.
- Registered mobile number and email address.
- Organization and branch information.
2.2 Attendance and Location Information
- Employee attendance records, including check-in and check-out times.
- Attendance regularization requests and related information.
- Location information, if location-based attendance or another location-dependent feature is enabled by your employer and you grant the required device permission.
Location is accessed only as required for the enabled functionality. Background location access, if applicable, will be used only when the feature requires it and the relevant permissions and disclosures are provided.
2.3 Leave and HR Information
- Leave balances, leave applications, and approval status.
- Holiday calendars, shift schedules, and attendance summaries.
- Employee documents and other HR information made available by your employer.
2.4 Payroll-Related Information
Where enabled, the App may display salary details, payslips, earnings, deductions, and other payroll-related information authorized for the employee.
2.5 Device and Technical Information
We may process limited technical information, such as device type, operating system version, app version, diagnostic information, and technical logs, to maintain the security, reliability, and performance of the App.
2.6 Notifications
The App may use push notifications to communicate attendance updates, leave approvals, HR announcements, reminders, and other employment-related information.
3.How We Use Information
Information processed through Prowess HR Connect may be used to:
- Authenticate users and provide secure access to the App.
- Display employee profiles and authorized HR information.
- Record or facilitate attendance and shift-related activities.
- Submit and process leave applications and approval requests.
- Display payroll information and payslips where enabled.
- Deliver employment-related alerts and notifications.
- Maintain application functionality, troubleshoot technical issues, and prevent unauthorized access.
- Comply with applicable legal obligations and respond to authorized requests.
We do not use employee information for purposes unrelated to the App's functionality, except where permitted or required by applicable law.
5.Data Storage and Security
Employee information is processed and stored using the systems and infrastructure configured for the relevant organization. Depending on the deployment, these systems may be hosted on the organization's servers or on authorized cloud infrastructure.
We implement appropriate technical and organizational safeguards intended to protect information against unauthorized access, disclosure, alteration, loss, or misuse.
Security measures may include access controls, authentication, encrypted communications where supported, and system monitoring.
However, no electronic transmission or storage system can be guaranteed to be completely secure.
6.Data Retention and Deletion
Personal information is retained for as long as necessary to provide the App's services, support the employer's HR operations, meet applicable legal or contractual requirements, and resolve disputes.
Employee records may be retained by the employer in accordance with its retention policies and legal obligations.
When information is no longer required, it will be deleted, anonymized, or securely disposed of where appropriate and technically feasible, subject to applicable retention requirements.
For requests relating to employee records, users may need to contact their employer's HR or authorized system administrator.
7.App Permissions
Depending on the features enabled, Prowess HR Connect may request access to:
- Location: To support location-based attendance or other authorized location-dependent functions.
- Notifications: To deliver HR alerts, reminders, and approval updates.
- Camera: To capture photographs, scan documents, or perform other supported functions, if enabled.
- Photos or files: To upload supporting documents or access files selected by the user, if enabled.
The App will request permissions as needed for relevant features. Users can manage permissions through their Android or iOS device settings. Denying a permission may limit the corresponding feature.
Only permissions actually required by the published version of the App should be enabled.
8.Third-Party Services
The App may rely on third-party services for hosting, push notifications, authentication, diagnostics, or other technical functions.
Such services may process limited information necessary to perform their designated functions, subject to their applicable terms and privacy policies.
Where third-party services are used, their relevant privacy information should be made available to users as appropriate.
9.Children's Privacy
Prowess HR Connect is intended for employees and authorized users of organizations using Prowess HRMS. It is not designed specifically for children.
If we become aware that personal information has been collected unlawfully from a child, we will take appropriate steps in accordance with applicable law.
10.Your Privacy Rights
Subject to applicable law and your organization's policies, you may request access to, correction of, or deletion of your personal information.
For employee records maintained by your employer, please contact your organization's HR department or authorized administrator.
For questions about how the App processes personal information, you may contact Innovative Informatics Pvt. Ltd. using the contact details provided below.
Requests will be reviewed and handled in accordance with applicable legal requirements, legitimate retention obligations, and the rights of other individuals.
11.International Data Transfers
Depending on the hosting arrangement and third-party services used by your organization, information may be processed or stored in locations outside your country.
Where applicable, such processing or transfers will be subject to relevant legal requirements and appropriate safeguards.
12.Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in the App, its features, our data practices, or applicable legal requirements.
The revised policy will be published at the same URL with an updated “Last Updated” date. Where required, users will be notified of material changes.
13.Contact Information
For questions, concerns, or requests regarding this Privacy Policy, please contact:
G004, Platform Level, Tower No. 2,
CBD Belapur Railway Station Complex,
Navi Mumbai, Maharashtra, India
14.Consent and Acknowledgment
By accessing and using Prowess HR Connect, you acknowledge that you have had the opportunity to review this Privacy Policy.
Where consent is legally required for a specific data-processing activity, the appropriate consent will be obtained separately or through the relevant App functionality, as applicable.
End of Privacy Policy